Executive Assistant

Oakland Athletics

Full Time
Oakland Athletics
Oakland, CA

Job Details

Executive Assistant

Department: Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations

Reports to: VP of Corporate Partnerships & Hospitality and VP of Strategy & Business Operations and VP of People Operations

Job Classification:  Non-Exempt

City/State: Oakland, CA                    

Description:

The Oakland Athletics are currently seeking a Full-Time Executive Assistant. This position will assist with three departments including Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations. The Executive Assistant will report directly to each department heads. The Executive Assistant is responsible for performing administrative duties including scheduling, setting up appointments, assisting with phone calls, meetings, etc. 

Responsibilities:

•Maintain Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations departments including scheduling meetings, operating telephones, incoming and outgoing mail, maintaining filing systems, responding to emails and ordering office supplies
• Assist with communication with staff throughout the organization
• Track, monitor and prioritize all communication on a daily basis and provide follow-up and reminders for all departments
• Assist with communication to internal and external contacts including community personnel and season ticket holders
• Assist with maintaining contact lists and responding to inquiries
• Research and gather information as needed
• Assist in special projects and event planning as requested 
• Assist and coordinate requests from the 3 departments with various projects
• Coordinate and distribute materials for meetings 
• Perform other duties as assigned

Qualifications/Requirements:

• Bachelor’s Degree required or relevant experience preferred
• Minimum of 1-3 years of experience
• Strong verbal and written communication skills
• Strong organizational skills, time management and attention to detail
• Self-starter and multi-task oriented
• Ability to prioritize and support multiple departments
• Candidates must be enthusiastic with strong work ethic and desire to work and advance in sports
• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• Ability to work flexible hours including nights, weekends, and holidays

The Oakland A’s are an Equal Opportunity Employer

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