Executive Assistant to the Chief Operating Officer

Oakland Athletics

Full Time
Oakland Athletics
Oakland, CA

Job Details

Executive Assistant to the Chief Operating Officer 

Department: Executive  

Reports to: Chief Operating Officer 

Job Classification:  Non-Exempt

City/State: Oakland, CA                      

Description:

The Oakland Athletics are currently seeking a Full-Time Executive Assistant to the Chief Operating Officer. This position will report directly to the Chief Operating Officer. The Executive Assistant is responsible for performing all duties including daily office administration, scheduling meetings as well as planning and working professionally with all levels of the organization.  

Responsibilities: 

• Assist with the day-to-day activities of the Chief Operating Officer, to include designing presentation materials, project management, research, copywriting & editing, scheduling and prioritizing time commitments, and basic financial analysis
• Track and monitor project streams across all of the COOs direct reports
• Assist with staff communication throughout the organization
• Conduct external outreach on behalf of the COO 
• Assist with special projects and event planning
• Coordinate agendas and scheduling for internal and external meetings
• Prepare monthly expense reports and reconcile monthly credit card statements
• Make travel and other meeting arrangements for the COO
• Perform other duties as assigned

Qualifications/Requirements:

• Bachelor’s Degree or strong relevant experience required
• Minimum of 5-7 years of experience at the Executive Level
• Excellent design skills with expertise in PowerPoint & knowledge of design and layout software such as Microsoft Publisher and Adobe Photoshop and InDesign
• Expertise with web-based tools like Concur for making travel arrangements and keeping track of travel expenses
• Expertise in Microsoft Office, including Word, Excel, Outlook
• A strong knowledge of social media (such as Facebook, LinkedIn, Twitter, Instagram and Snapchat)
• Familiarity with CRM software, such as SalesForce.com or Microsoft Dynamics
• Excellent internet research capabilities
• Strong verbal and written communication skills
• Strong organizational skills, time management, and attention to detail
• Ability to interact professionally with the Executive team 
• Ability to prioritize and manage multiple tasks/projects
• Ability to work flexible hours including nights, weekends, and holidays

The Oakland A’s are an Equal Opportunity Employer

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